Applications
Purchasing, inventory and fulfilment that never lose track of a unit
Planned. This suite is not available to install yet; the tables, agents, apps and connectors below are its design, not a running system.
Stock is where small companies lose money quietly. Too much of it ties up cash; too little loses sales and annoys customers; and the spreadsheet that tracks it is always one delivery behind. Purchasing is reactive, supplier performance is a feeling rather than a number, and nobody can say what the true landed cost of a product was last quarter.
The Supply Chain Supercube installs a stock and purchasing operation that keeps count. It seeds tables for products, bills of materials, suppliers, purchase orders, goods receipts, stock levels by location, stock movements, sales orders, shipments and supplier scorecards. It declares agents that forecast demand, propose purchase orders when cover runs low, chase supplier confirmations and delivery dates, receive goods against orders, allocate and dispatch sales orders, and score suppliers on price, lead time and quality. It publishes apps for the stock position, the purchase order queue, receiving, picking and the supplier scorecard.
After installation, the Demand Planner agent looks at sales velocity, seasonality and open orders every night and updates the stock cover for every product. When a product's cover drops below its reorder point, the Buyer agent drafts a purchase order at the best available supplier price and lead time, with the reasoning shown, and queues it for approval. The warehouse receives goods by scanning against the PO in the receiving app; discrepancies raise a claim automatically. Sales orders from the shop or the Sales Supercube are allocated, picked, packed and labelled, and the customer gets a tracking email. Every month the supplier scorecard says who delivered late, who short-shipped and whose prices crept.
Companies that hold physical stock, from an e-commerce brand with 200 SKUs in a 3PL to a manufacturer with a bill of materials and two warehouses. Roles that use it are the operations or supply chain manager, buyers, warehouse staff, the finance manager who approves POs, and customer service staff checking an order.
| Agent | Role | Owns | Harness preference |
|---|---|---|---|
| Demand Planner | analyst | Forecasts, reorder points, safety stock, stock cover by location | Claude Code |
| Buyer | general | Purchase orders: sourcing, drafting, approval routing, confirmations, expediting | Claude Code, then pi |
| Receiver | general | Goods receipt against POs, discrepancies, quality holds, supplier claims | Claude Code, then Hermes |
| Fulfilment Coordinator | general | Sales order allocation, picking, packing, shipping labels, tracking, backorders | Claude Code |
| Supplier Manager | analyst | Supplier scorecards, price tracking, lead-time drift, contract renewals | Claude Code |
| Table | Purpose | Key fields |
|---|---|---|
products | The product master, with variants | sku, name, variant_of, unit, cost, price, barcode, status |
bill_of_materials | Components per manufactured product | product, component, quantity, scrap_rate |
suppliers | Supplier master, shared with Finance | name, terms, lead_time_days, currency, contact, rating |
supplier_products | Which supplier sells which product at what price | supplier, product, supplier_sku, price, moq, lead_time_days, valid_to |
locations | Warehouses, shops, 3PLs, bins | name, kind, address, parent |
stock_levels | On hand, allocated and available by product and location | product, location, on_hand, allocated, on_order, reorder_point, safety_stock |
stock_movements | Every movement, the audit trail of the count | product, from, to, quantity, reason, reference, at, by |
purchase_orders | POs and their lines and status | supplier, number, lines, total, expected, status, approver, confirmed_at |
goods_receipts | What arrived against which PO | po, received_at, lines, discrepancies, quality_status |
sales_orders | Orders to fulfil, from any channel | channel, number, customer, lines, status, promised, shipped_at |
shipments | Parcels and tracking | sales_order, carrier, service, tracking, cost, shipped_at, delivered_at |
demand_forecast | Forecast quantity per product per week | product, week, forecast, method, actual |
supplier_scores | Monthly scorecard per supplier | supplier, period, on_time, in_full, quality, price_drift |
| Group | Target systems | Flows in | Flows out |
|---|---|---|---|
| Sales channels | Shopify, WooCommerce, Amazon Seller Central | Orders, customer details, returns | Stock levels, fulfilment status, tracking numbers |
| Inventory | Cin7, Unleashed, Katana | Stock levels, movements, POs | Movements, receipts, adjustments, where the external system is the record |
| Accounting | Xero, QuickBooks, NetSuite, via the Finance Supercube | Supplier payment status | Approved POs, goods receipts for three-way matching |
| Shipping | ShipStation, Royal Mail, DHL, UPS | Rates, tracking events | Shipments, labels |
| Suppliers | Email, supplier portals, EDI where available | Confirmations, advance shipping notices, price lists | Purchase orders, expediting requests, claims |
| Spreadsheets | Google Sheets, Excel uploads | Price lists, counts, forecasts from planners | Reports |
| Chat | Slack, Microsoft Teams | Questions from staff | Low-stock alerts, late-delivery alerts, daily dispatch summary |
Nightly demand plan Trigger: routine, daily 02:00. Steps: the Demand Planner updates sales velocity per product and channel, applies seasonality and promotions from the Marketing calendar, recalculates forecast, reorder points and safety stock, and updates stock cover. Checkpoint: none. Output: the stock position is current at the start of the day; products below reorder point are flagged.
Replenishment Trigger: a product's available cover drops below its reorder point. Steps: the Buyer chooses the supplier by price, lead time and score, respects minimum order quantities and consolidates with other lines for the same supplier, drafts the PO with reasoning, and queues it. Checkpoint: the buyer approves; finance approves above a threshold. Output: PO sent to the supplier, expected date recorded, on-order quantity updated.
Confirmation and expediting Trigger: routine, daily 09:00. Steps: the Buyer checks every open PO for a confirmation; chases suppliers who have not confirmed within two days; for confirmed POs, compares the confirmed date to the expected date and re-plans cover; for POs due and not shipped, requests a status. Checkpoint: none for chasing; a person decides on cancellations or alternative sourcing. Output: no PO goes unconfirmed or silently late.
Goods receipt to bill Trigger: goods received in the receiving app. Steps: the Receiver matches lines to the PO, records quantities, flags shortages, overages and damage with photos, puts questionable items on quality hold, raises a claim to the supplier for discrepancies, and posts the receipt to Finance for three-way matching. Checkpoint: the warehouse lead confirms the receipt. Output: stock on hand updated, claim raised, Finance can match the bill.
Order to dispatch Trigger: a sales order arrives. Steps: the Fulfilment Coordinator allocates stock by location and priority, creates backorders for shortfalls and tells the customer, generates pick lists, and on pack confirmation buys the cheapest suitable label and sends the tracking email. Checkpoint: none for standard orders; orders over a value or flagged for fraud by the channel wait for a person. Output: orders out the same day, customers informed, channel updated.
Monthly supplier review Trigger: routine, first working day. Steps: the Supplier Manager scores every supplier on on-time, in-full, quality and price drift, compares price lists to invoiced prices from Finance, and lists suppliers to praise, warn or replace. Checkpoint: the operations manager reviews. Output: scorecard published, actions in General Management.
E-commerce brand. Shopify and Amazon orders, stock in a 3PL and a small home warehouse; the 3PL's stock feed reconciles nightly against the supercube's count. The Demand Planner reads the Marketing calendar so a promoted product is reordered before the campaign, not after it sells out.
Wholesale distributor. Thousands of SKUs, a few hundred trade customers ordering through Sales; the Fulfilment Coordinator batches picks by route and prints delivery notes. The Buyer manages container orders with long lead times and the forecast runs on a 26-week horizon.
Manufacturer. Bills of materials drive component demand from finished-goods forecasts; works orders consume components as movements and produce finished goods. The Receiver runs incoming quality checks per supplier per component. Landed cost rolls into product cost for Finance's margin reports.
Food and beverage producer. Batch and lot tracking on every movement; expiry dates drive first-expired- first-out allocation; the Receiver records temperature on receipt. A recall query answers "which customers received lot X" from the movements table in seconds.
Construction contractor. Materials are bought per job against a job's budget from Finance; the Buyer consolidates across jobs for price; deliveries go to sites, which are locations; the Receiver runs on a phone at the site gate.
Healthcare supplies distributor. Regulated products carry certificates and lot numbers; the Supplier Manager tracks certificate expiry; the Fulfilment Coordinator enforces which customers may receive which product categories.
write on its own tables and read on Finance's bill status; channel and carrier
connectors run under tool profiles listing exactly the operations allowed.Suites share tables and compose, so the ones next to this one are the ones it works with.
The operating rhythm of the company, run by agents, owned by the leadership team
Goals, KPIs, meeting cadence and decisions in one place, with agents that prepare every review and chase every action so leaders spend their time deciding, not collecting.
Books that close themselves, cash you can see, approvals that stay with people
Accounts payable, receivable, month-end close, cash forecasting and management reporting run by agents against your own ledger data, with every payment and every journal approved by a person.
A pipeline that works itself while your people talk to customers
Lead qualification, CRM hygiene, quoting, follow-up and forecasting handled by agents in your own customer tables, so salespeople sell and managers see a forecast they can trust.